Purpose: To ensure that responsibility for AI-supported decisions is clearly assigned, traceable and actionable throughout the tool/system lifecycle, and, that failures or harms can be investigated, addressed and remedied.
| Organisational / Technical | Measure |
|---|---|
| A. Responsibility allocation | |
| ORG | Explicit responsibility for AI tool outcomes is defined and documented (e.g., ownership of decisions, approvals and incident response) |
| ORG | Clear escalation pathways exist for issues identified during development, or operation of the AI system |
| BOTH | Accountability is maintained across system updates, handover, or organisational changes (no gaps in responsibility) |
| ORG | Responsibilities are integrated into existing governance, quality, or risk-management processes rather than treated as ad-hoc ethical tasks |
| B. Traceability and auditability | |
| TECH | All outputs, configurations and system versions are logged in a way that allows for outside reconstruction of decision making |
| TECH | Changes to models, data or system behaviours are documented and traceable |
| BOTH | Records are sufficient to support internal reviews, external audits or regulatory scrutiny |
| ORG | Processes created for reviewing audit findings and translating them into corrective action |
| C. Human Responsibility in practice | |
| BOTH | AI-systems are positioned clearly to all as decision support tools with clear human judgement points noted |
| ORG | Responsibility for follow up on issues and anomalies is clear assigned |
| BOTH | Multiple layers of accountability have been assigned to provide effective oversight |
| D. Learning, remediation and improvement | |
| ORG | Lessons from incidents, errors or near-misses are systematically captures and used to improve systems and processes |
| BOTH | Feedback loops exist to ensure that accountability mechanisms evolve as systems, contexts or risks change |
| ORG | Accountability expectations are periodically reviewed to remain aligned with organisational values, legal obligations and societal expectations |
Source: AIOLIA deliverable 3.1